VacTrack

Manager Hub

DEMO

Manager Login

Enter your 4-digit PIN to unlock

Good Morning

Live
Today’s Tools
Needs Attention · 0
Live Crew Today
Usage / Field Cost Review
Jobs Moving Today
Activity
Time & Schedule
Manager timecards, daily labor, and scheduler tools all live here.
Focus Day
Today
0
Day Hrs
$0
Day Labor
0
Pending
0
Approved
Timecards
Schedule

Shift Log

Open the exact shift, approve timecards, or review labor for the selected day.

All
Open
Pending
Approved
Payroll

Export Payroll CSV

Standard, ADP, or QuickBooks format

Crew Roster
Service Tickets
Field Usage Queue
Review truck time, water, slurry, disposal, traffic control, restoration, and proof costs before billing.
0 active
Usage & Field Cost Review
Messages

Crew inbox and project chats from the live backend.

Inbox
0 chats
Select a chat
Open a crew or project thread to read and respond.

Messages

Select a chat
Open a crew or project thread to read and respond.
Photo Gallery
Today’s field proof and manager uploads.
0 photos
VacTrack Billing

Invoice workbench

Review the live draft, margin, closeout proof, and accounting handoff. Customer sends stay blocked.

draft only
Choose a service ticket to build the draft automation packet.
Closeout Evidence

Proof, production, and draft handoff in one place.

Closeout trail

Workflow

Current closeout path

Automation proof

VacTrack Reports

Daily report

Manager Settings

Company
Manager
Work Mode
Security

Account & Security

Keep the manager identity, recovery contact, and sign-in protection easy to review and update.

Manager Photo Upload the manager headshot used for manager identity across the app.
M

Change Manager PIN

Update the 4-digit manager sign-in.

Two-Factor Auth (TOTP)

Setup authenticator app and recovery codes.

Operations

These controls affect payroll logic, shift rules, and how the field team clocks in day to day.

Appearance

Keep the manager console feeling on-brand without touching the backend tools underneath it.

Company Logo This logo carries through the top bar on manager and crew, and becomes the main app icon when the web app is installed.
Pick the operations theme that feels right for this company.
This saves the live preview-card toggle to the company settings so the field app keeps using it.

Setup & Onboarding

This is where the OG staging setup flow belongs: guided setup, quick access to crew, service tickets, usage catalog, and rollout status in one place.

Need the full setup wizard?

Open the guided setup flow for company details, security, crew onboarding, hydrovac service tickets, and usage/field-cost items.

0
Crew Ready
0
Jobs Active
Company
--
Primary identity used across crew and manager.
Mode
--
Which clock-in flow the company is built around.
Recovery
--
Where password and account recovery routes land.
Security
--
Manager PIN plus OTP/recovery readiness.

About

Quick environment context so it’s obvious this screen is the VacTrack manager console, not production.

VacTrack · Manager Hub
VacTrack demo environment — fake hydrovac company data for walkthroughs and sales demos

Notifications

Add Shift

Add Crew

Add Service Ticket

Shows softly behind crew and workday ticket cards when appearance toggle is on.

Client Profile

Crew Detail

Crew Today

Labor Today

Daily Setup

Service Ticket

Invoice

Shift Detail

Schedule Detail

Job Log

Add Field Photo

Choose how you want to add the photo

You can add a note and mark up the photo before it lands in the job log.

Field Cost Review

Photo

Daily Report

Setup Wizard

Company setup

Set the company identity, recovery contact, and work mode the field team will use.

Waiting

What this controls

The setup values here feed the shared company identity across manager, crew, login, and recovery flows.

No logo uploaded yet.

Security setup

Lock in the manager PIN, recovery email, authenticator app, and recovery codes.

Waiting

Authenticator secret

Add this secret to your authenticator app if you want manager OTP turned on.

Not enabled
No recovery codes generated in this session.

Crew onboarding

Add crew members quickly, then send their portal invite when you are ready.

Waiting

Service ticket setup

Seed active hydro/vac, environmental, and industrial maintenance tickets for the field team.

Waiting

Usage catalog

Build the equipment, disposal, water, cleaning, and proof items crews will log against.

Waiting

Confirm Action

Are you sure?